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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />J U LY 16, 2012 <br />TITLE: <br />CONTRACT AWARD TO DELL <br />COMPUTER CORP FOR <br />DESKTOP COMPUTERS AND <br />SERVER EQUIPMENT <br />(SPEC. NO. 12-048) <br />i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Dell Computer Corporation for the purchase of desktop computers and <br />server equipment for the Public Works and Planning & Building Agencies in an amount not to <br />exceed $168,300. <br />DISCUSSION <br />The City of Santa Ana operates and maintains over 1800 computers throughout the organization. <br />Current hardware inventory is between four and ten years old and is becoming obsolete. In order <br />to address this need, staff from the Budget and Application & Tech Support Divisions of the <br />Finance and Management Services Agency is developing a phased plan to replace and upgrade <br />hardware in every department. In anticipation of the plan, the Public Works Agency (PWA) has <br />budgeted monies in its internal service fund to accelerate the purchase of computer hardware to <br />replace desktop and server equipment. <br />Additionally, in order to streamline operations and address budgetary constraints, the PWA <br />assumed management of the computer network for the Planning and Building Agency (PBA) in <br />May of 2009. This cooperative effort has been very successful in improving computer support <br />response time, while reducing the impact on the PBA budget. PWA and PBA utilize 255 <br />computers to carry out daily operations. In the PWA, most desktop computers are used by <br />engineers to create plans for City projects. In the PBA, most desktops are used for permitting, <br />planning, and code enforcement-related activities. The servers are used to store work-related <br />files and run agency software to support the users. The desktop computers and server equipment <br />in this award will be issued to the areas identified as having the oldest units, ensuring continued <br />service to the public. <br />22C-1