25H - AGMT - STREET SWEEPING SERVICES

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CITY OF SANTA ANA PUBLIC WORKS AGENCY REQUEST FOR PROPOSAL FOR STREET SWEEPING (RFP) 1. INTRODUCTION The City of Santa Ana is issuing this request for proposal (RFP) for the sweeping of approximately 72,000 annual curb miles of City streets on a bi-monthly, weekly or twice-weekly basis in a phased implementation program. The City is seeking proposals for four sweeping service scenarios. The City intends to award a seven (7) year contract, with provision for one, seven-year renewal option based on the contractor performance, for a maximum total of 14 years. The contract shall require 400 annual curb miles of free sweeping for special events, parades, and similar events, inclement weather sweeps and roadway hazards. Furthermore, the selected Contractor shall be required to solicit employment opportunities to Santa Ana residents and participate in community events and programs. In addition, the selected Contractor shall extend offers of employment to any displaced street sweeper equipment operators for a minimum of one year and at a rate commensurate to their last base salary amount as an equipment operator with the City of Santa Ana. This solicitation for services will require alternative-fuel sweepers ONLY, as defined by AQMD Rule 1186.1: an alternative-fuel sweeper means a sweeper with engine(s) that use compressed or liquefied natural gas, liquefied petroleum gas (propane), methanol, electricity, or fuel cells. Hybrid-electric and dual fuel technologies that use diesel fuel are not considered alternative-fuel technologies for the purposes of Rule 1186.1. II. PERIOD OF CONTRACT Unless earlier terminated as allowed for in the Agreement, contract term shall be for a period of seven (7) years. The contract term is anticipated to commence after City Council award of this contract and upon receipt and approval of all required bonds and insurance documents. The projected contract award date is February 6, 2012 and may be adjusted as necessary. III. OPTION OF RENEWAL The term of this Agreement shall have provision for one, seven-year renewal option at the discretion of the City and City Council approval unless the City notifies Contractor in writing at least thirty (30) days before the end of the initial term or any extended term, of its intent to terminate the Agreement at the conclusion of the initial term or any extension. Time is of the essence in the performance of services under this Agreement. IV. FISCAL NONFUNDING CLAUSE In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the provider of such occurrence in writing at least thirty (30) days before the end of the current fiscal period and contract shall terminate on the last day of current fiscal period without penalty or expense to the City. V. PROPOSAL DEPOSIT AND PERFORMANCE BOND 25H-35