19D - CMD ANNUAL REPORT - Laserfiche WebLink

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a. Recruit new members for the committee from Downtown Inc. membership, trying to focus on non- board members. b. Make recommendations to the Board of Directors for the Vice-Chairperson of the committee. c. Work with staff to prepare the monthly meeting agenda and schedule the necessary presentations by the appropriate parties. d. Follow-up on old business of the committee, and make sure that actions passed by the committee go on to Downtown Inc. Board agenda. e. Inform the committee on Downtown Inc. Board actions or recommendations that are relevant to the Special Event Committee. 3. It is the responsibility of the Vice Chair to: a. To assist the Chairperson in the management of the monthly meeting, including but not limited to; i. Taking roll and/or oversight of the committee/guest sign-in sheet ii. Assistance in policy clarity and application iii. Assume the role of the Chair in their absence/ recusal III. Committee Members 1. The Downtown Inc. Standing Committees will have no less than seven (7) and not to exceed twelve (12) voting members, including the Chair and Vice Chair. 2. All members in good standing with Downtown Inc. are eligible and encouraged to become a member of a standing Committee. 3. Members become eligible for Committee membership once they have attended six consecutive (6 Months) committee meetings. 4. Once eligible, the member is nominated by a simple motion, second and vote by a quorum (4) of the committee membership. 5. Committee members remain active, in good standing, by remaining in good standing with Downtown Inc. and maintaining sufficient attendance at the Committee. a. No more than two (2) unexcused consecutive absences. b. No more than four (4) unexcused absences in one (1) calendar year. IV. Conflict of Interest 1. It is understood and accepted that time-to-time the members of the committee, including the Chair and Vice-Chair may have an interest or specific bias with a project under review by the Committee, that member or members must: a. Immediately identify their conflict of interest to the committee and acknowledge their need to be removed from the vote b. Refrain from excessive discussion, pro or con even if asked for by the committee c. Refrain from implying or directly using their position on the committee for favorable treatment 2. Downtown Inc., projects are not subject to Section IV of the stated policy due to the inherent conflict of interest on either side of the approval process. All committee members are to be considered in the review of Downtown Inc., sponsored projects. 3. Should a member not adhere to this policy, they are subject to immediate dismissal from the committee and will be considered not in good standing with Downtown Inc., for a period of six (6) months. SECTION 3. OTHER/AD HOC COMMITTEES Downtown Incorporated shall have such other committees as may from time to time be designated by resolution of the Board of Directors. Such other committees may consist of persons who are not also 24 19D-36