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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 2, 2013 TITLE: CONTINGENCY INCREASE FOR BROADWAY REHABILITATION FROM ANAHURST PLACE TO FIRST STREET (PROJECT NOS. 116736 & 116746) f(2 Z /,� / / CITY-MANAGEVQ RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVE ❑ As Recommended/OUA ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2na Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Increase the contingency for the Broadway Rehabilitation Project by $200,000 which will increase the total construction contract with All American Asphalt, Inc., to $2,967,682. 2. Approve an Appropriation Adjustment recognizing $200,000 in interest earned in the Proposition 1 B Fund revenue account and appropriating the same into the Proposition 1 B Fund expenditure account DISCUSSION The recommended actions will allow the City to close out and release retention payments to the construction contractor for the Broadway Rehabilitation from Anahurst Place to First Street (Broadway Rehabilitation) Project. This project consisted of reconstructing the pavement, replacing curb and gutter, and repairing sidewalks and curb ramps. At the November 6, 2006, election, California voters passed Prop 1B to allow the state to sell $19.9 billion in general obligation bonds for a variety of transportation priorities for cities and counties, to fund the maintenance and improvement of local transportation facilities. The share of the fund that the City is allocated is determined by the State Controller's Office. Interest has been earned since the inception of the funds, but that amount has not been recognized in prior year Capital Improvement Programs. The recommended appropriation adjustment will recognize the funds in Fiscal Year 2013/2014 and appropriate them for use in the construction of Broadway Rehabilitation Project (Project No. 116746). On July 16, 2012, the City Council awarded a contract to All American Asphalt, Inc., in the amount of $2,443,348. The funding analysis included a 10 percent construction contingency in the amount of $244,334, for a maximum total authorized construction contract expenditure limit of $2,687,682.