25D - AGMT - CABLING SRVS - Laserfiche WebLink

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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 20, 2012 TITLE SECOND AMENDMENT TO AGREEMENT WITH PCC NETWORK SOLUTIONS FOR CABLING SERVICES CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ? As Recommended ? As Amended ? Ordinance on 1s` Reading ? Ordinance on 2nd Reading ? Implementing Resolution ? Set Public Hearing For_ CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached amendment to the agreement with PCC Network Solutions to provide cabling services and related equipment for a one-year period in an amount not to exceed $45,000 per year. DISCUSSION In support of City operations, voice and data communications are provided to all City service sites. This requires an extensive wired cabling infrastructure. Cabling services are needed to support changes, additions and moves at and between the City sites. This cabling work ensures that all City offices and work locations continue to stay connected and can benefit from new information technology as it becomes available. The City employs outside qualified vendors to perform needed cabling services. The City has standardized its cabling infrastructure with Avaya Systimax. This was selected because of its durability and flexibility. When installed by a certified cabling vendor, the product has a 20 year warranty. Use of this reliable product has resulted in very low cable maintenance costs for the City. The cabling vendor/s who provide/s such services to the City of Santa Ana must meet strict manufacturer certifications. In September of 2009, the City Council approved a two-year agreement with PCC NETWORK SOLUTIONS, with provisions for two, one-year renewals, to provide cabling services and related equipment. This request is for the second and final one-year renewal to the agreement. 25D-1