Laserfiche WebLink
1. MONITORING <br />1. Monitoring Activities <br />On-going evaluation of the housing and public service delivery system is perhaps the most effective <br />tool in detecting service gaps, problems, and for making appropriate modifications to ensure <br />project/program compliance. Santa Ana has established a comprehensive monitoring program for <br />its federally funded programs. <br />¦ CDBG - All CDBG funded activities are required to submit periodic reports to the City. City staff <br />also has an on-site monitoring program to review subgrantee performance, quality of services, <br />and grant administration compliance. <br />• HOME - A comprehensive HOME project monitoring plan has been developed and implemented <br />by the City. For rental projects, this plan calls for a regular review of project finances, tenant <br />eligibility and housing quality standards (HQS). An annual recertification of CHDOs has also <br />been implemented. <br />¦ ESG - The same standards and procedures utilized for CDBG funded subrecipients are utilized to <br />monitor agencies funded with ESG. <br />¦ HOPWA - A comprehensive report of all activities funded under the HOPWA program is <br />prepared annually and submitted as part of the comprehensive consolidated performance <br />report to HUD. <br />2. Status of Grant Programs <br />In addition to monitoring program performance, the City has been prudent at monitoring the status <br />of federal grant funds to ensure timely expenditure. The City's ESG and HOPWA grants are moving <br />forward as anticipated. At the end of the 2011-2012 the City was identified by HUD as a slow <br />spender of CDBG funding. As the City outlined in its workout plan to HUD, the primary reason for <br />the delay in spending funds that a significant amount of funding was allocated to public facility <br />improvement projects that took longer than anticipated to be designed, bid and constructed. The <br />City's expenditure work out plan will ensure these projects are completed in a timely manner <br />during the 2012-2013 report period." During the report period the City also received notification <br />from HUD that a portion of its HOME funds would be recaptured because they had not been <br />committed within the required 24-month period. Program staff has worked with HUD regarding <br />this issue and has taken measures to ensure the timely commitment of HOME funds in future years. <br />11 At the end of the 2011-2012 report period, 1 street improvement project, 13 park projects, and 3 public facility <br />improvement projects were still in various stages of design, bidding or construction. <br />08/23/2012 34 <br />19C-42