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• The Event Committee is tasked with the protection of the entire district as it relates to street closure projects impacting the usage of the district's public right of way, as well as the impact on businesses, residents and property owners. • Projects located within the boundaries of Downtown Incorporated should strive to balance the historic character with the successful operation of commerce. • Projects located within and adjacent to the boundaries of Downtown Incorporated should be sensitive to the residential population as it concerns access and sound management. • Projects located within and adjacent to the boundaries of Downtown Incorporated should serve to enhance the image and reputation of Downtown Incorporated as the region's premiere shopping, dining and entertainment district. • The Event Committee will use the approved Special Event Policy (under construction as of 11/6/09), to govern its direction, review and approval/disapproval of any project presented within or adjacent to Downtown Incorporated. General Policy and Procedures for all standing committees: Number of allowed committee members: 7-12 Attendance: Committee members must have (a.) No more than two (2) unexcused consecutive absences; and (b.) No more than four (4) unexcused absences in one (1) calendar year unless If a committee member misses a meeting, they may request to be excused for their absence at the following committee meeting. Quorum: A quorum is established when there are four (4) voting members in attendance. An item can not be voted on unless the committee has a quorum. Voting: A motion must have 50%+1 of the attending member votes for it to pass. The Committee Chair does not vote, unless to break the tie. Committee Recruitment: The Committees are looking for fresh perspectives balanced with longevity of participation when considering new committee members. Due to the types of projects and stewardship that is entrusted to the Special Committees, committee members must have a comprehensive understanding of the community impact, and the role the committee and Downtown Inc. performs in the community. Each committee member is asked to serve on only one committee. Process to become a voting member of a Standing Committee: 1. Be a Downtown Inc., member or Downtown Inc Associate member (levels of membership under construction as of 11/6/09), in good standing (no outstanding assessment, dues, etc.). 2. Submit a written request with relevant experience to the Committee Chair and submit a copy to the Downtown Incorporated staff member, Yolanda Lawler. 3. Attend 6 consecutive Committee meetings. 4. The Committee Chair will place the request on the agenda at the seventh meeting for review and vote by the Board of Directors. 5. If approved, the new committee member may join the Committee at the seventh meeting and begin voting on agenda items. II. Committee Chair and Vice-Chair 1. The chair of the Standing Committees shall be appointed annually by the Executive Committee of Downtown Inc., after input from the committee members, the Executive Director and the prior Chairperson. 2. It is the responsibility of the Chairperson to: 23 19E-37