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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 4, 2012 <br />TITLE: <br />CONTRACT AWARD FOR SCREEN <br />PRINTED ARTICLES, PROMOTIONAL <br />ITEMS AND SERVICE AWARDS <br />(SPEC. NO. 12 -052) <br />® I TY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1s' Reading <br />❑ Ordinance on 2 "d Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to McVicker and Associates for screen printed articles, promotional items, and <br />service awards for a one -year period in the annual amount not to exceed $55,000. <br />DISCUSSION <br />Screen printed articles, awards and promotional items are purchased for a variety of City - <br />sponsored activities. The Parks, Recreation, and Community Services Agency ( PRCSA) orders <br />screen - printed articles for sports and youth guidance programs, including for basketball and <br />youth commission. The Community Development Agency orders screen printed articles for the <br />grant- funded Summer Youth Employment Program. Promotional items and service awards are <br />required for the PRCSA Volunteer Program, the City's commuter program (which is funded <br />through an Air Quality Management District grant), and the Personnel Services Agency's service <br />awards. <br />The City contracts with approximately five vendors to provide promotional items. All orders are <br />assigned on a per job basis, after competitive bidding. McVicker and Associates is routinely the <br />lowest responsive bidder, therefore, it is not anticipated that the other vendors will exceed the <br />$25,000 annual aggregate limit and require City Council approval of the contract. <br />FISCAL IMPACT <br />Funds are available in the various departmental Operating Materials & Supplies accounts (no. <br />63001) <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22B -1 <br />