FULL PACKET_2012-09-04 - Laserfiche WebLink

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1. MONITORING 1. Monitoring Activities On -going evaluation of the housing and public service delivery system is perhaps the most effective tool in detecting service gaps, problems, and for making appropriate modifications to ensure project /program compliance. Santa Ana has established a comprehensive monitoring program for its federally funded programs. ■ CDBG - All CDBG funded activities are required to submit periodic reports to the City. City staff also has an on -site monitoring program to review subgrantee performance, quality of services, and grant administration compliance. • HOME - A comprehensive HOME project monitoring plan has been developed and implemented by the City. For rental projects, this plan calls for a regular review of project finances, tenant eligibility and housing quality standards (HQS). An annual recertification of CHDOs has also been implemented. ■ ESG - The same standards and procedures utilized for CDBG funded subrecipients are utilized to monitor agencies funded with ESG. ■ HOPWA - A comprehensive report of all activities funded under the HOPWA program is prepared annually and submitted as part of the comprehensive consolidated performance report to HUD. 2. Status of Grant Programs In addition to monitoring program performance, the City has been prudent at monitoring the status of federal grant funds to ensure timely expenditure. The City's ESG and HOPWA grants are moving forward as anticipated. At the end of the 2011 -2012 the City was identified by HUD as a slow spender of CDBG funding. As the City outlined in its workout plan to HUD, the primary reason for the delay in spending funds that a significant amount of funding was allocated to public facility improvement projects that took longer than anticipated to be designed, bid and constructed. The City's expenditure work out plan will ensure these projects are completed in a timely manner during the 2012 -2013 report period." During the report period the City also received notification from HUD that a portion of its HOME funds would be recaptured because they had not been committed within the required 24 -month period. Program staff has worked with HUD regarding this issue and has taken measures to ensure the timely commitment of HOME funds in future years. 11 At the end of the 2011 -2012 report period, 1 street improvement project, 13 park projects, and 3 public facility improvement projects were still in various stages of design, bidding or construction. 08/23/2012 34 19C -42