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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 17, 2012 <br />TITLE: <br />AGREEMENT FOR ANNUAL <br />MAINTENANCE AND UPGRADE TO <br />POLICE DIGITAL IMAGING <br />MANAGEMENT SYSTEM <br />(July 1, 2012 - JUNE 30, 2013) <br /> <br />CITY NAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15f Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Direct the City Attorney to prepare and authorize the City Manager, Chief of Police and the Clerk <br />of the Council to execute an agreement with Linear Systems for the continued maintenance and <br />upgrade of the Digital Imaging Management System (DIMS), which maintains all photographic <br />still, video and audio evidence for the city and police department, in an amount not to exceed <br />$33,325, subject to non-substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Police Department's Digital Imaging Management System (DIMS) was purchased in 2004 <br />through Urban Area Security Initiative (UASI) funds and allows crime scene images to be <br />captured and stored digitally. It currently houses nearly five-hundred thousand crime scene <br />photographs and countless hours of crime scene video and audio footage. This system is a <br />compulsory investigative tool that assists in the successful documentation of extensive crime <br />scenes. Such a system is of paramount importance to criminal investigations and its <br />maintenance, continued security, and storage redundancy is undeniably obligatory. <br />The responsible vendor, Linear Systems, has been accommodating, professional and consistent <br />in it's servicing of the system thus far. <br />FISCAL IMPACT <br />Funds are available in the Police Department's Investigations Bureau / Forensic Services <br />Contractual Account # 01114455 62300. <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Carlos Rojas" <br />Acting Chief of Police <br />Police Department <br />.:? h,.-L <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />25G-1