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persons in the RFP evaluation or contractor selection process may be made available for public inspection after contract negotiations have been concluded. SECTION 8. Chapter 2, ARTICLE 11.111, Section 2-155 of the Santa Ana Municipal Code is hereby added such that it reads as follows: CALENDARS OPTION 1: Sec. 2-155 - Calendars of Certain City Officials (a) Members of the City Council (including the Mayor), the City Manager, Clerk of the Council, City Attorney, Community Development Agency Director, Finance and Management Services Director, Parks, Recreation and Community Services Director, Planning and Building Director, Planning and Building Director Police Chief, Director of External Affairs, and Public Works Director shall maintain a monthly City Calendar. (b) The Calendar shall include all scheduled City-related appointments, meetings, including regular and special City Council meetings, public events or speaking engagements, meetings with developers, meetings with union representatives, meetings with consultants, meetings with lobbyists, regional meetings, and meetings of subcommittees or task forces. The description shall include the meeting's duration, and shall include a listing of all principal individuals present at these meetings. (c) The Calendars of the Mayor, City Council, and City Manager shall be a public record subject to inspection during normal business hours at the office of the Clerk of the Council and additionally available in electronic format on the City's official website. Council members shall be trained in the operation and procedures for entering or re-entering data into an automated calendaring system maintained on the City's website. The Calendars of the other department heads listed in subsection (a) shall be subject to inspection as a public record but need not be maintained on-line. (d) Each City-related appointment must include the following information: name(s), title(s), affiliated organization(s) and a general statement of the issues discussed. The following information shall be exempted: (1) Personal appointments; (2) Information protected by the attorney-client privilege; (3) Information about attorney work product; (4) Information about City staff recruitment; (5) Information about a personnel issue; (6) Information about corporate recruiting and retention; Ordinance No. NS-XXX Page 6 of 10 WSA-12