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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />SEPTEMBER 17, 2012 <br />TITLE: <br />AGREEMENT AMENDMENT WITH VISTA <br />DEL VERDE LANDSCAPE FOR <br />LANDSCAPE MAINTENANCE SERVICES <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />❑ As Recommended <br />❑ As Amended <br />❑ Ordinance on 1St Reading <br />❑ Ordinance on 2 "6 Reading <br />❑ Implementing Resolution <br />❑ Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />amendment with Vista Del Verde Landscape to provide landscape maintenance services at the <br />Santa Ana Zoo at Prentice Park, for a nine -month period in an amount not to exceed $97,746 <br />and approve a 10% contingency for unanticipated work for a total amount not to exceed <br />$107,521, subject to non - substantive changes approved by the City Manager and City Attorney. <br />DISCUSSION <br />The Parks, Recreation and Community Services Agency (PRCSA) currently divides the City into <br />five separate park maintenance districts. On June 4, 2012, the City Council approved a one -year <br />agreement with Vista Del Verde for the landscape maintenance of District 3 parks. District 3 is <br />located in the southeast quadrant of the City and includes 10 properties, including Delhi, Madison <br />and Memorial parks. In addition, Vista Del Verde has been providing landscape maintenance <br />services for the Santa Ana Zoo at Prentice Park, which is also in District 3, since September 2008 <br />and is performing well. The agreement for the Zoo will be expiring on September 30, 2012. <br />By amending Vista Del Verde's agreement to include the Zoo, both the contractor and the City will <br />benefit from an organized approach that will simplify our inspection process and provide the <br />contractor with more resources in District 3 to enhance both the parks and the Zoo. Vista Del <br />Verde's existing agreement for District 3 includes a base amount of $508,164. An additional 10% <br />contingency is included for unanticipated work, resulting in an existing agreement amount of <br />$558,980 for District 3. This amendment for the Zoo will add a nine -month base amount of <br />$93,987, a 4% CPI increase ($3,759), and an additional 10% contingency for a Zoo subtotal of <br />$107,521 and a total overall agreement amount of $666,501. This nine -month amendment period <br />will allow both the Zoo amendment and District 3 base agreement to both expire on June 30, <br />2013. <br />25A -1 <br />