ADVANCED TECHNOLOGY INFORMATION MANAGEMENT SYSTEMS (ATIMS) 1a-2012

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Addendum A- I Probable Cause Declaration Interface STATEMENT OF WORK 1. Background Currently when a prisoner is processed for booking into a jail, a police officer must fill out a Probable Cause Declaration (PC Dec) by hand and fax the completed form to the Superior Court where the form is reviewed by a Judicial Hearing Officer (JHO). Based on the content of the form, the JHO will determine whether or not there is sufficient probable cause that the arrestee has committed a crime and should be kept in custody. This system has a number of problems: First, because the form is filled out by hand and faxed, it is often partially or entirely illegible when it reaches the JHO. Adding to this problem, when changes or additions are required, part of the form's contents may be scratched out or additional information may be written in the very limited space available on the paper form, thereby making the document even more difficult to read. Secondly, much of the information required for the PC Dec is also needed for other booking documents, requiring a duplication of efforts on the part of public safety officers to complete the various forms. Third, the current paper -based system makes it difficult to share information as the arrestee is transferred between agencies and facilities. Fourth, notification of the outcome of the review has been inconsistent. Agencies are usually not notified at all if a PC Dec is approved. If it is rejected, the submitting agency must be notified that the detainment has been rejected and that they must either resubmit the PC Dec with additional information or release the arrestee. As mentioned previously, resubmitting the form with additional information written on it can make it difficult to read. To address these issues, Integrated Law and Justice Agency for Orange County ( ILJAOC) has contracted with a firm to create a secure portal by which agencies can submit their PC Dec's electronically. There are two methods to submit a declaration. The first is to log onto the website and fill out the form on the screen. The second is to send the data directly from an agency's JMS. The Santa Ana Police Department was selected to be the pilot agency for the latter method. 2. Objectives This Statement of Work (SOW) describes the data exchange solution to be developed by ATIMS for the Santa Ana Police Department. The purpose for this enhancement to the ATIMS JMS is to provide a mechanism to automatically pre - populate as many of the fields as possible of the PC Dec; collect the remaining information from the arresting officer; and then submit the completed data from the form electronically to the ILJAOC portal for processing. 3. Scope ATIMS will develop the following capabilities for the Santa Ana Police Department's JMS application: