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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 1, 2012 <br />TITLE: <br />CONTRACT RENEWAL WITH AMTECH <br />FOR ELEVATOR MAINTENANCE AND <br />REPAIR SERVICES <br />(SPEC. NO. 11-035) <br />ly? A?z <br />-CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Pacific Coast Elevator dba Amtech Elevator Services for elevator <br />maintenance and repair services, for a one-year period in an annual amount not to exceed <br />$45,000. <br />DISCUSSION <br />The Finance and Management Service Agency Building Maintenance Division maintains <br />approximately 45 elevators in City facilities, including City Hall, the Police Administration building, <br />libraries, and the Corporate Yard. In order to comply with regulations from the State of <br />California Department of Industrial Relations, Division of Occupational Safety and Health (Cal <br />OSHA) regular preventive maintenance and periodic testing is necessary. Cal-OSHA inspects all <br />elevators and escalators at least once a year. Upon successful inspection, a Conveyance Permit <br />for each piece of equipment is issued. <br />On June 20, 2011 the City awarded Amtech Elevator Services a contract for elevator <br />maintenance and repair services for a one-year period, with provisions for two one-year renewals. <br />The service contract includes regular lubrications, adjustment and replacement of all major and <br />minor parts, rewind of burned motors, replacement of electric coils, and prompt repairs of elevator <br />trouble by certified technicians. The vendor has performed satisfactorily during the past contract <br />year and has agreed to renew the contract without an increase in pricing. Staff recommends the <br />first renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Finance Agency Building Maintenance (accounting unit 07310100- <br />62300). <br />Francisco Gutierrez <br />Executive Director <br />Finance and Management Services Agency <br />22B-1