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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 1, 2012 <br />TITLE: <br />CONTRACT RENEWAL WITH SAFEWAY <br />SIGN COMPANY FOR SIGNS, HARDWARE <br />AND ACCESSORIES <br />(SPEC. NO. 11-044) <br />(?? ?A4 --" <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15t Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Safeway Sign Company for traffic signs, hardware and accessories for a <br />one-year period in an amount not to exceed $100,000. <br />DISCUSSION <br />The Public Works Agency (PWA) Sign Maintenance Services Division maintains a wide array of <br />traffic and street name signs throughout the city. In the last fiscal year, 6000 signs were replaced. <br />The U.S. Department of Transportation established new regulations for signs to improve safety <br />on the highways and streets by replacing less reflective signs with signage that has higher retro- <br />reflectivity. The regulation includes a mandated replacement deadline of January 2015. The <br />PWA has a replacement schedule in place to comply with the new regulation. The materials <br />necessary for ongoing sign maintenance operations -- including signs and various posts and <br />mounting hardware -- are purchased through the Central Stores warehouse for distribution to <br />PWA. <br />On October 11, 2011 the City awarded Safeway Sign Company a contract for traffic signs, <br />hardware and accessories for a one-year period, with provisions for two one-year renewals. The <br />vendor has performed satisfactorily during the past contract period and has agreed to renew the <br />contract without an increase in pricing. Staff recommends the first renewal of the contract. <br />FISCAL IMPACT <br />Funds are available in the Public Works Roadway Marking/Signs (accounting unit 01117625- <br />63001). <br />Rau odinez II <br />Executive Director <br />Public Works Agency <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22A-1