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(b) Contracts, contractors' bids, responses to requests for proposals <br />and all other records of communications between the department and persons or <br />firms seeking contracts shall be open to inspection immediately after a contract <br />has been awarded. Nothing in this provision requires the disclosure of a private <br />person's or organization's net worth or other proprietary financial data submitted <br />for qualification for a contract or other benefit. All bidders and contractors shall <br />be advised that information provided which is covered by this subdivision will be <br />made availablf% to the public upon request. Immediately after any review or <br />evaluation or rating of responses to a RFP has been completed, a ranking of the <br />firms can be made available. Evaluation forms and score sheets used by <br />persons in the RFP evaluation or contractor selection process shall be made <br />available for public inspection after contract negotiations have been concluded. <br />SECTION 8. Chapter 2, ARTICLE 11.111, Section 2-155 of the Santa Ana Municipal <br />Code is hereby added such that it reads as follows: <br />Sec. 2-155 - Calendars of Certain City Officials <br />(a) Members of the City Council (including the Mayor), the City <br />Manager, Clerk of the Council, City Attorney, Community Development Agency <br />Director, Finance and Management Services Director, Parks, Recreation and <br />Community Services Director, Planning and Building Director, Planning and <br />Building Director Police Chief, Director of External Affairs, and Public Works <br />Director shall maintain a monthly City Calendar. <br />(b) The Calendar shall include all scheduled City-related appointments, <br />meetings, including regular and special City Council meetings, meetings with <br />developers, meetings with union representatives, meetings with consultants, <br />meetings with lobbyists, regional meetings, and meetings of subcommittees or <br />task forces. <br />(c) The Calendars of the Mayor, City Council, and City Manager, and <br />other department heads listed in subsection (a) shall be a public record subject to <br />inspection during normal business hours at the office of the Clerk of the Council <br />and additionally available in electronic format on the City's official website. <br />(d) Each City-related appointment must include the following <br />information: name(s), title(s), affiliated organization(s) and a general statement of <br />the issues discussed. The following information shall be exempted: <br />(1) Personal appointments, including personal business <br />appointments; <br />(2) Information protected by the attorney-client privilege; <br />(3) Information about attorney work product; <br />(4) Information about City staff recruitment; <br />Ordinance No. NS-XXX <br />Page 6 of 10 <br />50A-8