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Section on Open Calendars presented by City Attorney Carvalho. Staff <br />recommends option 2 that would be in line with the ordinance approved by <br />the City of San Jose. City Attorney clarified difference between option 1 <br />and 2 - option 1 includes exceptions to disclosure, while option 2 includes <br />type of meetings required to be disclosed. Council agreed on option 1 <br />requiring executive staff to post calendars on web, same as elected <br />officials; also, requested language in ordinance that would not incriminate <br />an official if information missed. <br />Section on Public Meetings for Certain Development Projects was <br />presented by Executive Director of Planning and Building, Jay Trevino. <br />Staff recommends one pre-development meeting during the site plan <br />review process phase and have requirement apply to all development and <br />not exclude affordable housing projects as proposed by Coalition. Council <br />concerned with displacement of residents; City Attorney Carvalho <br />indicated that private development does not require relocation unless <br />federal subsidy received. Pre-development meeting would allow <br />community concerns to be disclosed and comments made part of the <br />record. SACReD Coalition representative Ana Urzua urged the City <br />Council to include a 2nd pre-development meeting be included in the <br />ordinance. <br />City Council directed the City Attorney to incorporate suggestions into the <br />sunshine ordinance and bring back to the City Council for a first reading. <br />COUNCIL AGENDA ITEMS <br />Pursuant to Santa Ana Charter Section 411, any member of the City Council may <br />place items on the City Council Agenda to be considered by the City Council. <br />85A REPORT ON CITYWIDE RECORDS RETENTION AND DESTRUCTION <br />POLICY - Mayor Pro Tern Alvarez and Councilmember Sal Tinajero - <br />At the August 20, 2012 City Council meeting Mayor Pro Tem requested <br />that item be placed on the September 4, 2012 City Council meeting. <br />At the September 4, 2012 City Council meeting Mayor Pro Tem Alvarez <br />requested item be agendized on the next City Council agenda for status <br />report from staff. <br />Mayor Pro Tern Alvarez indicated that a City Records Retention and <br />Destruction Review Committee appeared to have met and has established <br />a tentative timeline to review and adopt a revised policy. She requested <br />matter be re-agendized after October, 2012 to receive update. <br />CITY COUNCIL MINUTES 15 SEPTEMBER 17, 2012 <br />1 0A-15