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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 15, 2012 <br />TITLE: <br />CONTRACT AWARD TO WONDRIES FLEET <br />GROUP FOR REPLACEMENT POLICE <br />PATROL CARS <br />(SPEC. NO. 12-059) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s1 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Wondries Fleet Group, under the Cooperative Purchase Provision of the <br />County of Los Angeles, for the purchase of 25 Police patrol cars in the amount of $694,250. <br />DISCUSSION <br />The Police Department operates more than 100 Ford Crown Victoria Police sedans, of which 88 <br />are Police patrol cars. Staff proposes to replace 25 patrol cars whose model years fall between <br />2004 and 2008. City patrol cars operate a minimum of 8-12 hours per day, often on double <br />shifts, and under high stress conditions. In recent years, the Facilities-Fleet Maintenance-Central <br />Stores division (FMCS) has adopted equipment replacement guidelines for patrol cars. Under <br />these guidelines, patrol cars have an economic lifecycle of 80,000 miles or four years. The <br />guidelines also consider mileage, age, condition, performance, and utilization to determine a <br />vehicle's economic lifecycle, and evaluates when it is cost effective to replace the vehicle. The <br />average annual maintenance and repair cost for a patrol car that has exceeded its lifecycle is <br />$6,900 as opposed to $3,500 for a patrol car that is within its 4-year lifecycle. All 25 patrol cars to <br />be replaced meet or exceed this lifecycle threshold. <br />In addition, the City has embarked on a five-year Alternative Energy Plan to convert 85 percent of <br />the City fleet to alternative energy, reducing our carbon footprint and green house gases within <br />the community. As outlined in the plan, all patrol cars purchased are specified to utilize flex-fuel, <br />with the ability to run on either gasoline or E-85, or a combination of both. E-85 is a fuel blend <br />consisting of 85 percent denatured ethanol fuel. E-85 is cleaner, and results in a ten percent <br />savings over the purchase of gasoline. In order to realize the cost savings, the FMCS is planning <br />to retrofit one fuel tank dispenser at the City Corporation Yard for E-85 fuel this fiscal year. <br />22B-1