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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />OCTOBER 15, 2012 <br />TITLE: <br />CONTINGENCY INCREASE FOR <br />BRISTOL-WARNER INTERSECTION <br />(PROJECT NO. 091752) <br />1 ' <br />i i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For <br />CONTINUED TO <br />FILE NUMBER <br />Increase the contingency for the contract with Hillcrest Contracting Inc. for the construction of <br />the Bristol-Warner Intersection Widening Project by $30,000 to a total estimated contract <br />amount of $1,617,091 and authorize the City Manager to execute change orders in an amount <br />not to exceed the authorized contingency. <br />DISCUSSION <br />On March 21, 2011, the City Council awarded a contract for the Bristol-Warner Intersection <br />Widening Project to Hillcrest Contracting Inc. in the estimated amount of $1,215,538 plus a <br />10 percent contingency of $121,553 totaling $1,337,091. <br />On February 21, 2012, the City Council approved increasing the contingency by $250,000. The <br />major changes that had expended the original contingency were: the replacement of 120 feet of 24- <br />inch corroded storm drain pipe, the relocation and resizing of a precast concrete vault, and the <br />relocation of an existing Metropolitan Water District metering station. The project is currently 98 <br />percent complete with 99 percent of the contingency exhausted. <br />Due to delays caused by Southern California Edison in relocating their high-voltage transmission <br />poles, the contractor was forced to perform construction operations in multiple stages and install <br />additional safety measures outside of those shown in the contract documents. These safety <br />measures and multiple mobilizations have an estimated cost of $30,000. <br />With the outstanding changes and the unforeseen conditions that are associated with <br />construction of a street widening project and underground utility work, staff recommends <br />increasing the contingency by an additional $30,000. <br />23A-1