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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 19, 2012 <br />TITLE: <br />CONTRACT RENEWAL WITH VULCAN <br />MATERIALS CO. FOR ASPHALT <br />CONCRETE MATERIALS <br />(SPEC. NO.09-029) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Vulcan Materials Co. for the purchase of asphalt concrete materials for a <br />one-year period in an annual amount not to exceed $50,000. <br />DISCUSSION <br />The Public Works Agency Water Resources Division performs a variety of maintenance and repairs <br />on the City's water and sewer systems. Tasks include mainline leak repairs to the water main system, <br />repairs or replacement of water services and sewer laterals. Trench cuts are required in order to <br />perform repairs and temporary asphalt concrete mix is used to repair the trench cuts in asphalt <br />concrete streets. Permanent asphalt concrete trench resurfacing is provided under a separate <br />contract administered by the Public Works Agency Maintenance Services Division. <br />On July 6, 2009, the City Council awarded a contract to Vulcan Materials Co., for a one-year period, <br />with provisions for four one-year renewals. The vendor has performed satisfactorily during the past <br />contract period and has agreed to renew the contract without an increase in pricing. Staff <br />recommends the third renewal of the contract. The annual amount is based upon past usage and <br />staff's projections for the next year. <br />FISCAL IMPACT <br />Funds are available in the various Public Work Agency departmental accounts (no. 63001). <br /> <br />Raul Godinez II \J <br />Executive Director <br />Public Works Agency <br />sp <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br /> <br />Francisco Gutierrez <br />Executive Director <br />Finance & Management Services Agency <br />22D-1