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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />NOVEMBER 19, 2012 <br />TITLE: <br />AGREEMENT WITH MATER, INC., FOR <br />DIGITAL WATER MAPPING SERVICES <br />r <br />r <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement (Exhibit 1) <br />with iWater, Inc., subject to non-substantive changes approved by the City Manager and City <br />Attorney, to provide digital water mapping services in an amount not to exceed $150,000. <br />DISCUSSION <br />Digital water mapping has become an integral part of the Water Resources Division operations. <br />This system enables City maintenance crews and Water Engineering staff to respond quickly to <br />emergencies; collect, store, and retrieve data; and facilitate routine maintenance on water <br />infrastructure assets in a paperless environment. Through this system, information becomes <br />immediately available during field maintenance activities. In addition, all users of the system are <br />able to view water data via the Public Works Agency Geographic Information System. This data <br />sharing facilitates records research by other City agencies. <br />On June 1, 2009, City Council awarded a contract to iWater, Inc., for digital water mapping <br />services, computer hardware configuration and installation, professional on-call services, and <br />system service support. This agreement expands upon the scope of work to include Global <br />Positioning System (GPS) data collection and processing, computerized maintenance <br />management system (CMMS) integration, professional on-call services, and system service <br />maintenance and support. <br />These enhancements will improve and integrate the CMMS, enhancing the overall quality and <br />accuracy of the digital water map. Additionally, the Water Resources Division will have improved <br />access for their information needs under normal and emergency working conditions. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />25M-1