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City of Santa Ana Request for Proposal for General Plan Housing Element Update 2013 -2021 C. The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. XI. CONSULTANT SELECTION The City of Santa Ana will designate a Consultant Selection Committee, which will evaluate each proposal based on technical criteria, staffing and qualifications listed within the RFP and make a selection. The Committee will interview a short list of consultants on afternoon of Thursday, December 13, 2012 at 20 Civic Center Plaza, Ross Annex, 2nd floor. Please reserve this date. Final approval of the selection will be given by the City Council, with contract authorization by the Executive Director of the Planning and Building Agency. XII. INSURANCE REQUIREMENTS All required insurance must be current and up -to -date in advance and renewed annually. A consultant may not work for the City of Santa Ana until the appropriate insurance has been provided and approved by the City Attorney. This shall be verified by City Staff. A certificate of insurance is enclosed for your reference as Exhibit B. Please refer to the sample agreement for the necessary amounts of general liability, automotive, worker's compensation and professional liability insurance. The appropriate endorsements are also shown within the sample contract agreement. The certificate shall include the City of Santa Ana and its officers and employees as insured or additional insured. XIII. METHOD OF PAYMENT The Consultant shall submit a monthly invoice to the City for the services rendered in that month. The invoice shall include a summary, as well as a detailed breakdown of the services, the project title, the tasks, the hours, and hourly rates. XIV. DELAYS The City reserves the right to delay scheduled dates if it is to the advantage of the City XV. THE CITY'S AFFIRMATIVE ACTION PROGRAM The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All Submitting firms must have established affirmative action programs approvable by the City. The attached Exhibit C, "Certification of Non - Discrimination by Contractors" shall be completed by each submitting firm and included in the proposal. M � 1!,1 �',, 13,PFFI,,kFP AttaJj�1!0 it 2, e'.ci Dcx E 19F -11