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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />DECEMBER 3, 2012 <br />TITLE: <br />CONTACT AMENDMENTS FOR <br />POLICE VEHICLE CONVERSION <br />PARTS AND EQUIPMENT <br />(SPEC. NO. 12-074) <br />4?j <br />ITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 15` Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Amend the contracts for miscellaneous police vehicle conversion parts and equipment to increase the <br />aggregate limit of each vendor by the following amount: <br />Go Rhino Products Brea $22,000 <br />Federal Signal Corp. Anaheim $36,000 <br />Power Guardian, Inc. North Plains, OR $ 9,000 <br />DISCUSSION <br />The City establishes contracts with vendors who provide supplies and services that are required by <br />agencies on a consistent basis. In order to prepare newly purchased vehicles for use by the Patrol <br />Division of the Police Department, the Fleet Maintenance Division of the Finance and Management <br />Services Agency contracts with qualified vendors to provide vehicle conversion parts and equipment <br />such as light bars, weapon rack assemblies, push bumpers, trunk trays, and window partitions. Go <br />Rhino Products, Federal Signal Corp., and Power Guardian, Inc. are among the core group of <br />vendors who provide parts and equipment to convert the Crown Victoria sedan into a patrol vehicle. <br />Fleet Maintenance budgets to replace patrol cars based on optimum vehicle lifecycle each fiscal year. <br />Using this process, 25 patrol vehicles were identified for replacement in both FY 2011-12 and FY <br />2012-13. Due to fiscal austerity measures in FY 2011-12, only 12 of the 25 vehicles were purchased <br />in January 2012. With an easing of budget pressure, the final 13 replacement vehicles were <br />purchased in June 2012, (along with an additional unit to replace a damaged vehicle). These 14 <br />vehicles are currently undergoing conversion to become patrol vehicles. In October 2012, the City <br />purchased the 25 Crown Victoria sedans budgeted for FY 2012-13. The cost to convert the 25 <br />vehicles in the same contract year as the previous14 vehicles requires an increase in the amount of <br />the vendor contracts. <br />22D-1