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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 3, 2012 TITLE: AGREEMENT WITH DAKTRONICS, INC. FOR MAINTENANCE OF THE SANTA ANA STADIUM SCOREBOARD AND MARQUEE � , �f[� MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute the attached agreement with Daktronics, Inc. for the maintenance of the Santa Ana Stadium scoreboard and marquee, for a five year period in the amount of $31,590, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION In September 2006, the City of Santa Ana and Daktronics Inc. entered into a five -year agreement for service of new scoreboard and marquee equipment at the Santa Ana Stadium. The equipment includes a multi -sport scoreboard, one 8'8 "x11' ProStar display, one 2'11 "x25' Galaxy RGB display, and one 4`9 "x12' GalaxyPro marquee at the corner of Flower Street and Civic Center Drive. This equipment has significantly enhanced the spectator experience at the Stadium. Daktronics has performed well during the first five years of on -call site services and maintenance, and repairs has been very satisfactory. Daktronics staff is very responsive, professional, and knowledgeable of the equipment. This agreement is for a five -year period in the amount of $26,590. A $5,000 contingency will be added to the agreement for training, for a total not to exceed agreement amount of $31,590. FISCAL IMPACT Funds for this agreement are available in the PRCSA Administrative Services Other Contract Services account (no. 01113200 62300). Gerardo Mouet Executive Director Parks, Recreation and Community Services Agency APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance & Management Services Agency 25E -1