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CALIFORNIA STATE UNIVERSITY, FULLERTON-2012
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CALIFORNIA STATE UNIVERSITY, FULLERTON-2012
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Last modified
10/31/2016 5:11:20 PM
Creation date
1/8/2013 3:20:40 PM
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Contracts
Company Name
CALIFORNIA STATE UNIVERSITY, FULLERTON
Contract #
A-2012-016
Agency
COMMUNITY DEVELOPMENT
Council Approval Date
2/6/2012
Expiration Date
11/30/2015
Insurance Exp Date
7/1/2017
Destruction Year
2020
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subcontractors, bookkeepers and accountants, and employees and participants related to this <br />Agreement. Such agencies or representatives shall also schedule on -site monitoring in their discretion. <br />Monitoring activities may also include, but are not limited to, questioning employees and participants <br />and entering any premises or onto any site during normal business hours in which any of the services or <br />activities funded hereunder are conducted or in which any of the records of CONTRACTOR are kept. <br />Nothing herein shall be construed to require access to any privileged or confidential information as set <br />forth in federal or state law. <br />In the event CONTRACTOR does not make the above - referenced documents available <br />within the City of Santa Ana, California, or at CONRACTOR's premises, CONTRACTOR agrees to <br />pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location <br />where said records and books of account are maintained. <br />All accounting records and evidence pertaining to all costs of CONTRACTOR and all <br />documents related to this Agreement shall be kept available at CONRACTOR's place of business, or <br />the location where CONTRACTOR conducted the program, as well as in the County of Orange, for the <br />duration of this Agreement and thereafter for three (3) years after completion of an audit. Records <br />which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the <br />performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State <br />of California or the United States Government take exception, shall be retained beyond the three (3) <br />years until resolution of disposition of such appeals, litigation, claims, or exceptions. <br />J. Without prejudice to any other section of this Agreement, CONTRACTOR <br />shall, where applicable, maintain the confidential nature of information provided to it concerning <br />participants in accordance with the requirements of federal and state law. Notwithstanding the <br />foregoing, CONTRACTOR agrees to submit to CITY, the State of California and /or the United States <br />Government or their representatives, all records requested for administrative purposes, including <br />audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs <br />incurred and services rendered hereunder. <br />K. CONTRACTOR agrees to complete in triplicate, a monthly Invoice /Voucher on <br />CITY's Invoice /Voucher form, showing in detail the amount of money already expended by <br />CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be <br />supported by such source documentation such as cancelled checks, paid bills, payrolls, time and <br />attendance records, contract and subgrant award documents, as applicable [29 CFR— Subpart C, Section <br />97.20 (b)(6)]. CONTRACTOR agrees to submit the above - stated documents to the WIB <br />Administrative Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the <br />twenty- second (22nd) day of the month following the month in which CONTRACTOR'S services are <br />performed. Should CONTRACTOR fail to deliver said documents to CITY, CITY shall have the <br />option to cancel this Agreement by giving CONTRACTOR ten (10) days written notice thereof. <br />CONTRACTOR shall either return to the CITY excess revenues over costs or use such excess <br />revenues as program income by utilizing such program income for additional training activities <br />authorized under the Act. <br />L. CONTRACTOR agrees to expend all funds in accordance with all applicable <br />federal, state and local laws and regulations. <br />Page 3 of 15 <br />
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