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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 22, 2013 <br />TITLE: <br />AGREEMENTS AND APPROPRIATION <br />ADJUSTMENT FOR CARNIVALS AT CITY <br />OWNED PARKS <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />1. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with Fiesta de Carnival in the amount of $22,500 for a one-year term, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />2. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with "O" Entertainment in the amount of $15,250 for a one-year term, subject to non- <br />substantive changes approved by the City Manager and City Attorney. <br />3. Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />with Robert Acosta & Associates in the amount of $4,500 for a one-year term, subject to <br />non-substantive changes approved by the City Manager and City Attorney. <br />4. Approve an appropriation adjustment recognizing projected carnival revenue in the amount <br />of $42,250 in the Recreation Special Fees and Donations revenue account (no. 02213002 <br />57010) and appropriate funds to the Recreation Special Fees and Donations expenditure <br />account (no. 02213200 62300). <br />DISCUSSION <br />Annually, the Parks, Recreation and Community Services Agency (PRCSA) strives to provide safe, <br />clean, low cost carnival events for our community. This year, PRCSA is proposing seven carnivals <br />on the dates and park locations listed in Exhibit A. PRCSA hires a carnival promoter to conduct <br />the carnivals and the promoter pays all applicable City fees, including a fee to help renovate the <br />park turf and make other small improvements at the completion of the carnival. <br />Fiesta De Carnival, "O" Entertainment and Robert Acosta and Associates were selected using the <br />City's Request for Proposals (RFP) process in 2012. The proposed agreements are for the second <br />of three one-year terms solicited in the 2012 RFP. All three promoters have worked in Santa Ana <br />20B-1