25A - AGMT - ENVIRONMENTAL SRVS - Laserfiche WebLink

Home Browse Search

Contract for Planning and Environmental Services for General Plan Housing Element Update January 22, 2013 Page 2 A Request for Proposals (RFP) was distributed to eight planning consulting firms in mid- November 2012. In response to the Request for Proposals, staff received one proposal from a qualified planning firm. The limited response received was attributed to prior commitments by consultants on other projects. After reviewing the proposal submitted by The Planning Center/DC & E, Planning Division and Community Development Agency staff conducted a formal interview. The Planning Center/DC&E is a very well-qualified firm with extensive experience in preparing Housing Elements. They have specific experience in the City of Santa Ana as the firm that prepared the previously approved Housing Element Update, which was awarded an Outstanding Planning Award by the Orange Section - American Planning Association. The Planning Center will also use Arrellano Associates, who have extensive experience in Santa Ana, as the sub-consultant for public outreach for the update process. Based on the need to comply with State law to update of the General Plan Housing Element (SB 375) and minor revisions to the Safety Element (Government Cod Sec. 60361), as well as the consultants' qualifications and experience in preparing General Plan and housing strategies in urban settings, it is recommended that The Planning Center/DC & E be awarded the contract for this project. The total contract amount for the preparation of the Housing Element and Safety Element updates and environmental documentation will not exceed $141,330, which includes a 10 percent ($12,848) contingency. Public Information and Public Records The project Request for Proposals and summary of the consultant evaluation results are available on the City's "Open Government" website page http://www.santa-ana.org/bids-rfps/, and will be available on the website for a minimum of 30 days after City Council action on the matter. In addition, the project proposal, communication received, and evaluation/score sheets are available to the public upon request to the Planning Division. Local Preference Ordinance Per City ordinances the procurement of materials, supplies, labor, and services involving expenditures between $5,000 and $100,000, the City will offer a 7% preference to Local Businesses and a 4% preference to Orange County Businesses. While The Planning Center/DC & E consulting firm office is located in Santa Ana, this policy does not apply as the contract is over $100,000. FISCAL IMPACT Funds in the amount of $100,000 are available in the Planning and Building Agency account for other contractual services (account no. 01116510-62300) and funds in the amount of $41,330 are available in the Air Quality Management AB2766 fund (account no. 03116510-62300). The total contract amount will not exceed $141,330. 25A-2