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<br /> <br /> <br /> <br /> <br /> <br /> REQUEST FOR <br /> <br /> COUNCIL ACTION <br /> <br /> CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: <br /> <br /> JANUARY 22, 2013 <br /> TITLE: APPROVED <br /> ? As Recommended <br /> CONTRACT AWARD TO WEST ? As Amended <br /> Reading <br /> 1st <br /> COAST SAND AND GRAVEL, INC. El Ordinance on <br /> El Ordinance on 2n d Reading <br /> FOR WASH AND FILL SAND ? Implementing Resolution <br /> (SPEC. NO. 12-076) ? Set Public Hearing For <br /> CONTINUED TO <br /> FILE NUMBER <br /> CITY MANAGER <br /> RECOMMENDED ACTION <br /> Award a contract to West Coast Sand and Gravel, Inc. for wash and fill sand for a one-year <br /> period, with provisions for four one-year renewals, in an annual amount not to exceed $50,000. <br /> <br /> DISCUSSION <br /> <br /> The Public Works Agency performs maintenance and repair on the City's streets. In order to <br /> perform these duties, the agency requires an assortment of road materials including wash and fill <br /> sand. These base materials are used when repairing any asphalted surface. The contract for <br /> wash and fill sand is designed to provide a quality product at significant savings based on <br /> quantity pricing. These base materials are stocked at the City Yard to ensure they are available <br /> when required. <br /> <br /> The notice inviting bids was advertised on December 13, and bids were solicited. A summary of <br /> the bid invitations and bids received is as follows: <br /> <br /> 6 Invitations for Bid Mailed <br /> 2 Bids received <br /> <br /> Bids were received and opened on January 3, 2013 and evaluated. The bid received from West <br /> Coast Sand and Gravel, Inc. is responsive to specification and meets the City's requirements. <br /> The annual amount is based on staff's projection for the next year. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> 22A-1 <br />