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<br /> <br /> <br /> <br /> COOPERATIVE AGREEMENT NO. C-2-2030 <br /> ATTACHMENT A <br /> endeavor to facilitate time constraints. <br /> <br /> 3. CONSULTANT shall lead project meetings as directed, by the Authority to include the <br /> CONSULTANT staff, APM, and other project related participants. The purpose of <br /> these meetings will be to ensure that proper input is being received by <br /> CONSULTANT and the Authority and that it is included in the work effort. <br /> <br /> a. CONSULTANT shall prepare agendas, provide status updates, discuss the <br /> progress and direction of the work, and provide notes of these meetings as <br /> directed by the Authority to all participants. These meetings will also serve to <br /> provide feedback between the project development team and CONSULTANT <br /> regarding specific issues of the effort, including facilitating the development of <br /> measures of effectiveness, construction alternatives and mitigations, and as <br /> specified in later tasks. <br /> <br /> 4. CONSULTANT shall attend and be an active presenter at the Authority-led Intelligent <br /> Transportation Systems (ITS) Roundtable, updating the group on the effort, its status, <br /> and other items as determined by Authority staff. The ITS Roundtable is a semi - <br /> annual forum envisioned to further communication and information exchange <br /> between the Authority and the local AGENCIES regarding signal coordination and <br /> ITS. <br /> <br /> 5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to <br /> summarize the findings. CONSULTANT shall attend and present at other AGENCY <br /> committee meetings, and intergovernmental meetings as directed by the Authority. <br /> The purpose of these meetings may be to inform attendees about the project, signal <br /> synchronization in general, the PROJECT potential strategies, and other relevant <br /> information. <br /> a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2 <br /> committee, and 6 project team and other meetings shall be used for <br /> scheduling and budgeting purposes. <br /> <br /> Deliverables - Task 1: <br /> 1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials. <br /> 2. Detailed Project Management Plan - one per participating party. <br /> 3. Monthly progress reports (electronic master and two copies) including status of the <br /> work effort and updated schedule. Draft and Final Project Reports. <br /> a. Consultant shall also submit a weekly summary of work performed in rich text <br /> format for OCTA internal usage. <br /> b. Monthly progress reports to AGENCIES upon request. <br /> 4. Attend Monthly project team meetings and prepare meeting materials, including <br /> agenda, action items, graphics, presentation aides, and notes. <br /> 5. Electronic versions of all data files as directed by Authority. <br /> 6. Graphics and presentation aides required for all meetings. <br /> 7. All documents provided in electronic form should be of currently used OCTA MS <br /> Word 2007 format. <br /> <br /> <br /> 25D-62 <br />