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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JANUARY 22, 2013 <br />TITLE: <br />CONTRACT AWARD TO WEST <br />COAST SAND AND GRAVEL, INC. <br />FOR WASH AND FILL SAND <br />(SPEC. NO. 12-076) <br />i <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1St Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to West Coast Sand and Gravel, Inc. for wash and fill sand for a one-year <br />period, with provisions for four one-year renewals, in an annual amount not to exceed $50,000. <br />DISCUSSION <br />The Public Works Agency performs maintenance and repair on the City's streets. In order to <br />perform these duties, the agency requires an assortment of road materials including wash and fill <br />sand. These base materials are used when repairing any asphalted surface. The contract for <br />wash and fill sand is designed to provide a quality product at significant savings based on <br />quantity pricing. These base materials are stocked at the City Yard to ensure they are available <br />when required. <br />The notice inviting bids was advertised on December 13, and bids were solicited. A summary of <br />the bid invitations and bids received is as follows: <br />6 Invitations for Bid Mailed <br />2 Bids received <br />Bids were received and opened on January 3, 2013 and evaluated. The bid received from West <br />Coast Sand and Gravel, Inc. is responsive to specification and meets the City's requirements. <br />The annual amount is based on staff's projection for the next year. <br />22A-1