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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 4, 2013 <br />TITLE: <br />CONTRACT AWARD TO LIBERTY <br />PAPER FOR REPROGRAPHIC <br />PAPERS AND ENVELOPES <br />(SPEC. NO. 12-058) <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Liberty Paper for reprographic papers and envelopes for a one-year period, with <br />provision for three one-year renewals, in an annual amount not to exceed $90,000. <br />DISCUSSION <br />The Finance and Management Services Agency's Central Services requires copier, laser, and <br />specialty papers to provide copy paper and in-house duplicating services for departments throughout <br />the City. In addition, the Police Department's Central Distribution Center stocks copy paper for <br />various divisions and the Holding Facility. During the past contract period the Police Department's <br />share of the total cost for reprographic paper and envelopes was approximately 35%. <br />The notice inviting bids was advertised on October 18, 2012, and bids were solicited. A summary of <br />the bid invitations and bids received is as follows: <br />14 Requests For Bid mailed <br />2 Invitations For Bid mailed to Santa Ana vendors <br />2 Bid received <br />1 Bid received from a Santa Ana vendor <br />Bids were received, opened on October 31, 2012, and evaluated (Exhibit 1). The bid from Liberty <br />Paper is responsive to the specifications and meets the City's requirements. <br />FISCAL IMPACT <br />Funds are available in the Finance & Management Central Services account (no. 7110100-63001), <br />and the Police Property & Facilities account (no. 1114450-63001). <br />APPROVED AS TO FUNDS AND ACCOUNTS: <br />Carlos Rojas <br />Acting Chief of Police <br />Police Department <br />'tc?mm,?? <br />Francisco Gutierrez <br />Executive Director <br />Finance and Mgmt. Services Agency ?P <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />22A-1 <br />` <br />V