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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />FEBRUARY 4, 2013 <br />TITLE: <br />AGREEMENT AMENDMENT WITH <br />ACTIVE NETWORK TO PROVIDE <br />CLASS SOFTWARE MAINTENANCE <br />AND SUPPORT <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1" Reading <br />? Ordinance on 2"d Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Authorize the City Manager and Clerk of the Council to execute the attached agreement <br />amendment with Active Network, for a one-year period, to provide Class Software maintenance <br />and support services, subject to non-substantive changes approved by the City Manager and <br />City Attorney. <br />DISCUSSION <br />The Active Network provides the Parks, Recreation and Community Services Agency with the <br />Class software system, which helps the agency manage two of its biggest operations, the leisure <br />class program and the facility reservations program. The Registration module services the <br />thousands of registrations for our many leisure class programs, including course descriptions, <br />dates/times offered and participant information and payments. The Reservations module <br />manages reservations for all the agency facilities including all building rentals, room rentals and <br />athletic field rentals. The Reservations module also tracks participant information and payments. <br />The City currently has an agreement with Active Network to begin the development of an on-line <br />registration system for leisure classes, which will make it possible for residents to view up to the <br />minute leisure class availability and register and pay on-line. The cost of this project is $11,000 <br />and is expected to begin in February 2013 with an anticipated go live date of Fall 2013. The <br />current agreement also includes the $10,964 maintenance payment for 2012. <br />This attached agreement amendment will cover the $11,017 maintenance payment for 2013 and <br />will add a $2,000 contingency for the on-line registration project for unanticipated work, for a total <br />not to exceed agreement amount of $34,981. <br />25F-1