25B - AGMT - ENVIRONMENTAL SERVICES FOR WARNER AVE WIDENING

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January 4, 2013 (Revised from December 4, 2012) Kenny Nguyen, PE Senior Civil Engineer City of Santa Ana, Public Works Agency 20 Civic Center Plaza Santa Ana, California 92701 Subject: Request for Contract Amendment #2 - Warner Avenue Widening Project (Engineering, Traffic, & Environmental) (SNT-08.3E) Dear Mr. Nguyen: Per our conversation this week, we have updated our previous Contract Amendment #2 request to achieve the City's budget objectives for this project. As discussed, we have reduced our total fee amount from the previous total of $80,048 (without optional tasks), to a total of $55,000 (also without optional tasks). We have coordinated with IBI to also reduce their fees to achieve the reduced total. The amended fee amounts by task and for subconsultants are shown in Table 1, Cost Estimate. The detail for IBI by task is shown in Table 1, Summary of Budget and Revised Cost Estimate of the attachment (IBI's contract amendment requested dated January 4, 2013). This contract amendment request details additional tasks and associated costs to complete the engineering work, traffic study, and environmental analyses, documentation and processing for the Warner Avenue Widening Project. A number of events have occurred on this project resulting in budget increases beyond the control of the consultant team. Key factors related to budget overruns include: 1) an approximate 1 1/12 year period for which the project was on hold; 2) staffing changes at the City and consultant team during that time; 3) an unanticipated level of public outreach and related extension in the project schedule. Moreover, a reduced scope and budget for Contract Amendment No. 1 (February 2012) was approved in comparison to our original request. We look forward to working with the City to expeditiously complete this project and will provide additional cost detail as requested. In addition the work we have completed beyond our approved scope and remaining work within our approved scope of work, we have provided "optional tasks" for consideration by the City. These tasks anticipate a greater level of coordination and meeting/conference call participation than included in the original contract and are projected by our experience with the project to-date and understanding of the project's complexity and public scrutiny. Revised Scope of Work This request includes the following tasks beyond our approved scope of work. Detail is provided for tasks: 1) already completed but beyond the approved scope of work, and for 2) tasks to be completed but beyond the approved scope of work. Orange County • Northern CeliforWo Los Angeles • Inland Empire • Cemra! Coast . Sun Liego Emermountain West www.planningcenter.com EXHiB! i Ar 25B-28