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5. Post and Fubtish Meeting Notices <br />In xe&tino to nulling the notices or Lbe community meeting, yrxj will also need to post a notice <br />en the project site and publish the notice In a IncaI newspaper. Your case planner vdll provide <br />you with a template for the public notice and Instructio ns about pub Iishktg your notice in the <br />nawspaper. You may wish to augment any of these required notices with alternative forays of <br />co nw un ication, such as a-mail, websiles and hand distributed fliers. <br />6. Prepare for the Meeting <br />You vAl need to have presentaftm-sized graphs prepared of the concKAual project plans, <br />including at (past a site plan and exterior elevafkm drawings. Culared plans are easiest for the <br />pub Iiicto understand and you are encouraged to use them. <br />if any rnrmhum of the public have requested translation services in advance, you will need to <br />arrange to have an interpreter available during the rneeting. Requests for language <br />interpretation services must be. made hi writing and submitted to you no later than 48 hours <br />prior to the rneetkig. <br />7. At the Meeting <br />When, community members arrive you may find it helpful to provide them wish name tags and <br />offer thorn a sign-in form so that you may contact them later to give them project updates or <br />responses to specific questions. R is not mandatory that they provide you with their names or <br />contact information. <br />O„ring the wrnmurrity rnPating you will give a presentation detatina the components of the <br />proposed d emlop ment p roject and a description of any impacts or benefits to the comrrrunity. <br />Following your presentation members of thr public should have ample opportunity to ask <br />questions and provide feedback. You will need to prepare a detailed written record of the <br />merging. <br />8. After the Meeting <br />rollowing the meeting you wit need to provide Chu Planning Division a written retard of the <br />comments you received at the rnowting, as well as responses to questions and suggestions that <br />were. posed. You must ixuania this within lour days after the rnpntirig. You will also need to <br />submit an affidavit under penalty of perjury that the required community meeting was held in <br />compliance with this section ajong with rnpies of all notices, notification lists, rnaedng sign. In <br />sheets if available, site. postings, advertisements, or other corn municatlans used to publ-ncizc the <br />meeting. star win Include the meeting ntinutesand reslxxises as attachments to the <br />adrnIaistrative site plan review comments and wlII make them available on the City's website. <br /> <br />ATTACHMENT 5 <br />LWE pl epae*11: <br />City of Santa Ana Community Development Agency <br />Request for Proposals for Affordable Housing Development <br />Page 25 <br />19E-28