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COOPERATIVE AGREEMENT NO. C-2-2030 <br />ATTACHMENT A <br />endeavor to facilitate time constraints. <br />3. CONSULTANT shall lead project meetings as directed. by the Authority to include the <br />CONSULTANT staff, APM, and other project related participants. The purpose of <br />these meetings will be to ensure that proper input is being received by <br />CONSULTANT and the Authority and that it is included in the work effort. <br />a. CONSULTANT shall prepare agendas, provide status updates, discuss the <br />progress and direction of the work, and provide notes of these meetings as <br />directed by the Authority to all participants. These meetings will also serve to <br />provide feedback between the project development team and CONSULTANT <br />regarding specific issues of the effort, including facilitating the development of <br />measures of effectiveness, construction alternatives and mitigations, and as <br />specified in later tasks. <br />4. CONSULTANT shall attend and be an active presenter at the Authority -led Intelligent <br />Transportation Systems (ITS) Roundtable, updating the group on the effort, its status, <br />and other items as determined by Authority staff. The ITS Roundtable is a semi — <br />annual forum envisioned to further communication and information exchange <br />between the Authority and the local AGENCIES regarding signal coordination and <br />ITS. <br />5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to <br />summarize the findings. CONSULTANT shall attend and present at other AGENCY <br />committee meetings, and intergovernmental meetings as directed by the Authority. <br />The purpose of these meetings may be to inform attendees about the project, signal <br />synchronization in general, the PROJECT potential strategies, and other relevant <br />information. <br />a. At a minimum, a total of 10 monthly project team meetings, 2 Board, 2 <br />committee, and 6 project team and other meetings shall be used for <br />scheduling and budgeting purposes. <br />Deliverables — Task 1: <br />1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials. <br />2. Detailed Project Management Plan — one per participating party. <br />3. Monthly progress reports (electronic master and two copies) including status of the <br />work effort and updated schedule. Draft and Final Project Reports. <br />a. Consultant shall also submit a weekly summary of work performed in rich text <br />format for OCTA internal usage. <br />b. Monthly progress reports to AGENCIES upon request. <br />4. Attend Monthly project team meetings and prepare meeting materials, including <br />agenda, action items, graphics, presentation aides, and notes. <br />5. Electronic versions of all data files as directed by Authority. <br />6. Graphics and presentation aides required for all meetings. <br />7. All documents provided in electronic form should be of currently used OCTA MS <br />Word 2007 format. <br />3 <br />