ORANGE COUNTY TRANSPORTATION AUTHORITY (6) - 2013

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COOPERATIVE AGREEMENT NO. C-2-1992 ATTACHMENT A 3. CONSULTANT shall lead project meetings as directed by the Authority to include the CONSULTANT staff, APM, and other project related participants. The purpose of these meetings will be to ensure that proper input is being received by CONSULTANT and the Authority and that it is included in the work effort. a. CONSULTANT shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide notes of these meetings as directed by the Authority to all participants. These meetings will also serve to provide feedback between the project development team and CONSULTANT regarding specific issues of the effort, including facilitating the development of measures of effectiveness, construction alternatives and mitigations, and as specified in later tasks. 4. CONSULTANT' shall attend and be an active presenter at the Authority -led Intelligent Transportation Systems (ITS) Roundtable, updating the group on the effort, its status, and other items as determined by Authority staff. The ITS Roundtable is a semi — annual forum envisioned to further communication and information exchange between the Authority and the local AGENCIES regarding signal coordination and ITS. 5. CONSULTANT shall attend and present at four (4) Board/Committee meetings to summarize the findings. CONSULTANT shall attend and present at other AGENCY committee meetings, and intergovernmental meetings as directed by the Authority. The purpose of these meetings may be to inform attendees about the project, signal synchronization in general, the PROJECT potential strategies, and other relevant information, At a minimum, a total of 10 monthly project team meetings, 2 Board, 2 committee, and 6 project team and other meetings shall be used for scheduling and budgeting purposes. Deliverables — Task 1: 1. Lead a 2 Stage Project Kick-off Meeting and prepare agenda and meeting materials. 2. Detailed Project Management Plan — one per participating party. 3. Monthly progress reports (electronic master and two copies) including status of the work effort and updated schedule. Draft and Final Project Reports. a. Consultant shall also submit a weekly summary of work performed in rich text format for OCTA internal usage. b. Monthly progress reports to AGENCIES upon request. 4. Attend Monthly project team meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes. 5. Electronic versions of all data files as directed by Authority. 6. Graphics and presentation aides required for all meetings. 7. All documents provided in electronic form should be of currently used OCTA MS Word 2007 format. 8. All electronic data produced for this project shall be provided on CD-R.