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PART VI: RECORD KEEPING <br />16-VI.A. OVERVIEW <br />SARA will maintain complete and accurate accounts and other records for the program in <br />accordance with HUD requirements, in a manner that permits a speedy and effective audit. All <br />such records must be made available to HUD or the Comptroller General of the United States <br />upon request. <br />In addition, SARA will ensure that all applicant and participant files are maintained in a way that <br />protects an individual's privacy rights. <br />16-VI.B. RECORD RETENTION [24 CFR 982.158] <br />During the term of each assisted lease, and for at least three years thereafter, SARA will keep: <br />• A copy of the executed lease; <br />• The HAP contract; and <br />• The application from the family. <br />In addition, SARA must keep the following records for at least three years: <br />• Records that provide income, racial, ethnic, gender, and disability status data on program <br />applicants and participants; <br />• An application from each ineligible family and notice that the applicant is not eligible; <br />• HUD-required reports; <br />• Unit inspection reports; <br />• Lead-based paint records as required by 24 CFR 3 5, Subpart B. <br />• Accounts and other records supporting SAHA's budget and financial statements for the <br />program; <br />• Records to document the basis for SAHA's determination that rent to owner is a reasonable <br />rent (initially and during the term of a HAP contract); and <br />• Other records specified by HUD. <br />If an informal hearing to establish a family's citizenship status is held, longer retention <br />requirements apply for some types of documents. For specific requirements, see Section 16- <br />III.D., Retention of Documents. <br />o~ro2~12 Page 16-25 <br />