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Acceptance of Offer [24 CFR 983.252] Family Briefing When a family accepts an offer for PBV assistance, SARA will give the family an oral briefing. The briefing must include information on how the program works and the responsibilities ofthe family and owner. In addition to the oral briefing, SARA must provide a briefing packet that explains how SARA determines the total tenant payment for a family, the family obligations under the program, and applicable fair housing information. Persons with Disabilities If an applicant family's head or spouse is disabled, SARA will assure effective communication, in accordance with 24 CFR 8.6, in conducting the oral briefing and in providing the written information packet. This may include making alternative formats available (see Chapter 2). In addition, SARA must have a mechanism for referring a family that includes a member with a mobility impairment to an appropriate accessible PBV unit. Persons with Limited English Proficiency SARA should take reasonable steps to assure meaningful access by persons with limited English proficiency in accordance with Title VI of the Civil Rights Act of 1964 and Executive Order 13166 (see Chapter 2). 17-VI.E. OWNER SELECTION OF TENANTS The owner is responsible for developing written tenant selection procedures that are consistent with the purpose of improving housing opportunities for very low-income families and reasonably related to program eligibility and an applicant's ability to fulfill their obligations under the lease. An owner must promptly notify in writing any rejected applicant and SARA of the grounds for any rejection [24 CFR 983.253(b)]. Leasing [24 CFR 983.253(a)] During the term of the HAP contract, the owner must lease contract units to eligible families that are selected and referred by SARA from SAHA's waiting list. The contract unit leased to the family must be the appropriate size unit for the size of the family, based on SAHA's subsidy standards. Filling Vacancies [24 CFR 983.254(a)] The owner must promptly notify SARA of any vacancy or expected vacancy in a contract unit. After receiving such notice, SARA must make every reasonable effort to promptly refer a sufficient number of families for the owner to fill such vacancies. SARA and the owner must make reasonable efforts to minimize the likelihood and length of any vacancy. The owner must notify SARA in writing (mail, fax, ore-mail) within one week of learning about any vacancy or expected vacancy. SARA will make every reasonable effort to refer families to the owner within 14 days of receiving such notice from the owner. o~ro2~12 Page 17-20