04 040113 HA ADMINPLAN EX 2 - Laserfiche WebLink

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Generally, the head of household is required to attend the briefing. If the head of household is unable to attend, SARA may approve another adult family member to attend the briefing. Families that attend group briefings and still need individual assistance will be referred to an appropriate SARA staff person. Briefings will be conducted in English, Spanish, and Vietnamese. For other limited English proficient (LEP) applicants, SARA will provide translation services in accordance with SAHA's procedures. Notification and Attendance Families will be notified of their eligibility for assistance at the time they are invited to attend a briefing. The notice will identify who is required to attend the briefing, as well as the date and time of the scheduled briefing. If the notice is returned by the post office with no forwarding address, a notice of denial (see Chapter 3) will be sent to the family's address of record, as well as to any alternate address provided on the initial application, and they will be removed from the wait list. If the notice is returned by the post office with a forwarding address, a notice will be re-sent to the address indicated. Applicants who fail to attend a scheduled briefing will automatically be scheduled for a final briefing. SARA will notify the family of the date and time of the second scheduled briefing. Applicants who fail to attend two scheduled briefings, without SARA approval, will be denied assistance (see Chapter 3) and removed from the wait list. Oral Briefing [24 CFR 982.301(a)] Each briefing must provide information on the following subjects: • How the Housing Choice Voucher program works; • Family and owner responsibilities; • Where the family can lease a unit, including renting a unit inside or outside SAHA's jurisdiction; • For families eligible under portability, an explanation of portability. SARA will not discourage eligible families from moving under portability; • For families living inhigh-poverty census tracts, an explanation of the advantages of moving to areas outside ofhigh-poverty concentrations; and Briefing Packet [24 CFR 982.301(b)] Documents and information provided in the briefing packet must include the following: The term of the voucher, and SAHA's policies on any extensions or suspensions of the term. If SARA allows extensions, the packet must explain how the family can request an extension. • A description of the method used to calculate the housing assistance payment for a family, including how SARA determines the payment standard for a family, how SARA determines Page 5-2 ~~02~ 12