22A - SPEC - SIDEWALK GRINDING MAINTENANCE

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REQUEST FOR COUNCIL ACTION 4- CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: APRIL 1, 2013 TITLE: APPROVED ? As Recommended CONTRACT RENEWAL WITH CENTRAL ? As Amended COAST SURFACE GRINDING INC. FOR ? Ordinance on 151 Reading ? Ordinance on 2"d Reading SIDEWALK OFFSET GRINDING ? implementing Resolution MAINTENANCE (SPEC. NO. 10-048) ? Set Public Hearing For CONTINUED TO FILE NUMBER k~ TY MANAGER RECOMMENDED ACTION Renew the contract with Central Coast Surface Grinding, Inc. for sidewalk offset grinding maintenance for a one year period in an amount not to exceed $170,000. DISCUSSION The Public Works Agency Maintenance Services Division is responsible for maintaining the sidewalks of Santa Ana. Staff evaluates the condition of the sidewalks based on service requests from the public and proactive inspections which identify uneven surfaces and cracks that require repair. Offset grinding is the preferred method to repair uneven surfaces typically caused by underlying tree roots that raise sidewalk areas. During the previous contract term 33,500 linear feet of sidewalk hazards were repaired using offset grinding. Additionally, the Parks, Recreation and Community Services Agency utilizes these services to address trip step hazards within the parks, bike trail system, the Santa Ana Zoo, and the Civic Center area. On January 4, 2011, the City Council awarded a contract to Central Coast Surface Grinding for a one-year period with provisions for three, one-year renewals. Central Coast Surface Grinding has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal of the contract. 22A-1