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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 1, 2013 <br />TITLE: <br />CONTRACT RENEWAL WITH CENTRAL <br />COAST SURFACE GRINDING, INC. FOR <br />SIDEWALK OFFSET GRINDING <br />MAINTENANCE f(SPEC. NO. 10-048) <br />k? <br />TY MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 151 Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Renew the contract with Central Coast Surface Grinding, Inc. for sidewalk offset grinding <br />maintenance for a one year period in an amount not to exceed $170,000. <br />DISCUSSION <br />The Public Works Agency Maintenance Services Division is responsible for maintaining the <br />sidewalks of Santa Ana. Staff evaluates the condition of the sidewalks based on service requests <br />from the public and proactive inspections which identify uneven surfaces and cracks that require <br />repair. Offset grinding is the preferred method to repair uneven surfaces typically caused by <br />underlying tree roots that raise sidewalk areas. During the previous contract term 33,500 linear feet <br />of sidewalk hazards were repaired using offset grinding. Additionally, the Parks, Recreation and <br />Community Services Agency utilizes these services to address trip step hazards within the parks, <br />bike trail system, the Santa Ana Zoo, and the Civic Center area. <br />On January 4, 2011, the City Council awarded a contract to Central Coast Surface Grinding for a <br />one-year period with provisions for three, one-year renewals. Central Coast Surface Grinding has <br />performed satisfactorily during the past contract period and has agreed to renew the contract <br />without an increase in pricing. Staff recommends the second renewal of the contract. <br />22A-1