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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />APRIL 1, 2013 <br />CLERK OF COUNCIL USE ONLY: <br />TITLE: APPROVED <br />CONTRACT AWARD TO HAAKER ? As Recommended <br />EQUIPMENT COMPANY FOR RENTAL ? As Amended <br />OF A SEWER VACUUM AND JETTER El Ordinance on 1st Reading <br />? Ordinance on 2"d Reading <br />TRUCK (SPEC. NO. 13-007) ? Implementing Resolution <br />? Set Public Hearing For_ <br />CITY MANAGER <br />RECOMMENDED ACTION <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Haaker Equipment Company for rental of a sewer vacuum and jetter truck for a <br />five-month period in an amount not to exceed $55,200. <br />DISCUSSION <br />The City's sanitary sewer system is comprised of approximately 390 miles of sewer main lines and <br />8,000 sewer manholes. In accordance with the California Wastewater Discharge Requirements <br />Program and the City's Sewer System Management Plan, the Public Works Water Resources <br />Division performs routine sewer system maintenance and sewer main line cleaning operations. <br />During the last couple of years the City's sanitary sewer system maintenance and cleaning <br />activities have been drastically reduced due to staffing constraints creating a backlog. The rental <br />of a sewer vacuum and jetter truck will allow the Water Resources Division to increase the <br />maintenance and cleaning activities to meet the City's Sewer System Management Plan goals for <br />this year and prevent a possible sanitary sewer overflow. The solicitation for bids called for a <br />three-month rental period; however, the Public Works Water Resources Division anticipates <br />potentially extending the services an additional two months. The award amount reflects the <br />increase in the service period. <br />The notice inviting bids was advertised on February 28, 2013, and bids were solicited. A summary <br />of the bid invitations and bids received is as follows: <br />6 Invitations for Bid mailed <br />3 Bids received <br />Bids were solicited, opened on March 12, 2013 and evaluated (Exhibit 1). The bid received from <br />Haaker Equipment Company is responsive to the specifications and meets the City's requirements. <br />22D-1