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APRIL 8, 2013 <br />WORK STUDY SESSION <br />ISSUE BIN <br /> ACTION ITEMS NEXT STEPS <br />City Council Meeting Changes: These items are all incorporated in the <br />• Provide mechanism to change Council Meeting first proposed resolution <br /> days to the first and third Tuesdays of the month <br />• Provide information on how to call a special <br /> meeting of the Council <br />• Put a placeholder on the agenda for oral reports on <br /> council committees and regional board meetings <br />Council Committees: <br />• Create a Legislative Council Committee This item is incorporated in the second <br /> proposed resolution <br />• Legislative program needs to tie to strategic plan. City Manager will work with consultants <br />• Request reports from lobbyist regarding impact on and the Council Committee on these <br /> City, State and Federal. items <br />• Review the value of League of California Cities <br /> membership <br />• Prepare language of best practices for enforcement City Attorney and City Clerk will schedule <br /> options for code of ethics for review by Ethics meeting with Ethics Committee and <br /> Committee present options <br />Council Meetings - Recognitions & Presentations: <br />• Structure and agendize recognitions with the These items are all included in revised <br /> following parameters: City Council Recognition Policy for <br /> implementation beginning July 1, 2013 <br /> o Number -1 per meeting per Councilmember <br /> o Timing - 5 minutes. Try to group large <br /> recognitions. For example, give to coach. <br /> o Exceptions only if time sensitive <br /> o Allow community members to help facilitate <br /> presentation <br />• Reprint proclamations and certificates to include <br /> the names of all Councilmembers <br />• Schedule presentations from outside groups on the <br /> 2"d meeting of month <br />Council/Mana_ger Coordination: <br />• City Manager reviews with Mayor/Mayor Pro Tern Will be implemented in May <br /> agenda Wednesday or Thursday prior to Council <br /> Meeting week <br />• Institute mechanism to share council calendars - Options currently being explored <br /> helps with special events attendance <br />Com pleted Items: <br />• Include Entertainment Ordinance on list of study All of these items have been completed <br /> session potential items <br />• Ensure information on filming in town shared with <br /> City Council <br />• Affirmed maintaining current process for placing <br /> 85A items on agenda <br />EXHIBIT A <br />65A-5