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• Councilmember Sarmiento noted importance of quantifying staff <br />time/resources expended on each request; Councilmembers should <br />limit requests, however, flexibility on time sensitive/critical items <br />• Councilmember Martinez commented that agendized matters <br />usually require some analysis. <br />• Mayor Pro Tern Tinajero suggested items be monitored through <br />Robert's Rules of Order. <br />• Council concurred that staff should draft language for City Council <br />consideration on how to handle items that require staff analysis - <br />policy should include options for council consideration such as <br />council majority vote required to direct staff to prepare information. <br />• Interim City Manager O'Rourke proposed adding language that <br />allowed City Manager some discretion and also proposed that <br />recommendations be included in Council Norms Policy. <br />Agenda Process - Requests from Public to Add Agenda Items <br />• A member of the public may address the Council on any subject matter <br />jurisdiction of the City under public comments <br />o Council may not take action on any matter not agendized <br />• Members of the public do not place items on the Agenda <br />• Councilmember Martinez suggested that language on who is able to <br />call for Special Meetings be included in Council Norms. <br />Agenda Process - Study Sessions <br />• Open to the Public <br />• Purpose is informal discussions by City Council with staff on topics of <br />interest <br />• Council may provide direction <br />• No formal action may be taken; however direction may be given to <br />agendize action item for future meeting <br />• Items Scheduled for future Study Sessions: <br />• AB1234 Ethics Training <br />• Fiscal Year 2013-14 Budget Workshop <br />• Medical Cannabis Supreme Court Decision / Ballot Measure <br />• Strategic Plan <br />• Councilmember Reyna suggested Work Study session on proposed <br />alcohol and entertainment ordinance. <br />• Councilmember Martinez proposed that once Strategic Plan is adopted <br />by the City Council that all Request for Council Action include section <br />on Impacts to Strategic Plan. <br />Communication Methods to the City Council <br />• Legislative Matters <br />• League of California Cities Legislative Update (email) <br />• Councilmember Martinez noted that League membership also <br />benefits staff and staff involvement in League committees. <br />• Annual Updates by State and Federal Lobbyists <br />CITY COUNCIL MINUTES 4 <br />APRIL 8, 2013 <br />1 0A-4