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certificates and allowing community groups to co-present along <br />with City Councilmember. <br />City Council unanimously agreed with proposal; also, proposed <br />setting time limit of 3-5 minutes per presentation and limiting to <br />one presentation for each councilmember. <br />Agenda Process - Council Comments <br />• City Council Travel Report <br />• Must be reported out under Council Comments as a requirement of <br />AB 1234 <br />Staff Recommendation: <br />• Add oral reports of major actions considered by regional boards on <br />Agenda <br />• Add oral reports on Council Committee meetings <br />• City Council unanimously agreed with staff recommendation to <br />include Oral Report-Out as placeholder on agendas. <br />Agenda Approval Process <br />• City Manager approves items to be placed on City Council, and <br />Council Committee Meetings <br />• Preliminary Agenda emailed City Council 10 days in advance <br />• Final Agenda and staff reports emailed 4 days (96 hours) in advance to <br />City Council, posted and distributed to community <br />• Mayor Pro Tern Tinajero requested standing meetings between the <br />Mayor Pro Tern and Mayor with City Manager to review Preliminary <br />Agenda prior to release. <br />• Councilmember Martinez proposed changing City Council Meeting <br />date to 1 st and 3rd Tuesday of the Month. <br />Requests by Councilmembers to Add Agenda Items <br />Charter Section 411: <br />"Any member of the City Council may place items on the City Council <br />agenda to be considered by the City Council." <br />• Any Councilmember may request an item be placed on the agenda <br />under Item 85 <br />• Contact City Clerk with title at least 4 days (96 hours) in advance <br />• No agenda report provided <br />Proposed Change <br />• Councilmembers identify issues for future Item 85 agenda items at a <br />meeting <br />• Staff proposed a new section can be added to the agenda for this <br />purpose <br />Request an estimate from the City Manager of amount of staff time <br />required and time frame to prepare an agenda report <br />General requests for information that require more than one hour of <br />staff time will require the member to bring it before the Council for <br />direction as an Item 85 <br />CITY COUNCIL MINUTES 3 APRIL 8, 2013