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2. Review remaining current practices, policies and protocols <br />3. Discussion of roles and expectations <br />4. Wrap up and final steps <br />ROLE OF THE CITY ATTORNEY <br />• Represent and advise Council and City officers in all matters of law <br />• Prepare or review all proposed ordinances and resolutions <br />• Compliance with Brown Act and other regulations <br />CURRENT PRACTICE <br />• Agenda Process - Identifying conflicts of interests <br />City Council Handbook contains: <br />500 Foot Radius Map of home/business address <br />Copies of campaign contribution reports - 2 years <br />Copies of Statements of Economic Interest Reports - 2 years <br />Spreadsheet of all "major' donors, i.e. more than $250 <br />donation to campaign committee in a 12 month period <br />Discuss potential conflicts of interests with the City Attorney <br />Council discussed ensued. Directed staff to develop list of Charter <br />provisions that are inconsistent and need "clean-up"; Code of <br />Conduct and Ethics Committee review proposed changes. <br />ROLE OF THE CLERK OF THE COUNCIL <br />• Manage statutory requirements <br />• Agenda Preparation / Minutes <br />• Fair Political Practices Commission (FPPC) Filings <br />• Elections <br />• Official Filing Officer for Public Records, Summons, <br />Subpoena's, etc. <br />• Directed Clerk of the Council to simplify Agenda and <br />staff reports for easy read. <br />SUMMARY OF ACTIONS TAKEN <br />• City Council Meeting Changes: <br />? Changes the Council Meeting days to the first and third Tuesdays <br />of the month <br />? Provides information on how to call a special meeting of the Council <br />? Puts a placeholder on the agenda for oral reports on Council <br />Committees and regional board meetings <br />• Council Committees: <br />? Legislative Committee established by second proposed Resolution <br />Annual Legislative program will need to tie to strategic plan. <br />Reports from lobbyists regarding impact on City from State and <br />Federal legislation <br />Review the value of League of California Cities membership <br />• Councilmember Reyna requested that staff explore possibility of <br />having joint City Council, Santa Ana Unified School District and <br />Rancho Community College District meetings. <br />CITY COUNCIL MINUTES 8 MAY 7, 2013 <br />1 0B-8