2013-05-07 Special - Laserfiche WebLink

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• Council Requests (Routine) o Response within 10 days • Council Inquiry Report o Updated and distributed twice a month Constituent Requests o Via email, phone, calls, and/or walk-ins o City Council unanimously agreed that communication has improved in recent months. ROLE OF THE CITY MANAGER • Execute City Council policy and actions taken by the Council • Keep the City Council informed • Work with departments to manage day-to-day operations of the City • Appoint Department Heads with approval of City Council • Prepare Budget • Ensure all employees accomplish the work that supports council priorities • Provide support services to the Councilmembers • Councilmember Sarmiento requested that Monthly Investment Reports include state trends in addition to employment information. ISSUE BIN ITEMS FROM APRIL 8 STUDY SESSION • What is process for Departments to provide information to City Manager and then to City Council? • When businesses are interested in coming to City, how is it shared with City Council? • Ensure that City Council is being informed on continuous basis of progress on goals and large policy items • Identify process for ensuring input by City Council into budget • Reinforce to staff that all councilmembers receive same information • Provide options on how to manage Council requests that involve extraordinary staff time • City Manager to exercise discretion as to how much time to spend on preparing for council agenda items. City Council expectations of City Manager and staff • What are Councilmembers' expectations of City Manager and City Manager's staff? • What do you want staff to do that is different from what is currently being delivered? City Manager expectations of Councilmembers • Direct all council requests through City Manager or Department Heads with a cc to the City Manager • Ask questions before City Council meetings to allow staff to prepare appropriate responses CITY COUNCIL MINUTES 11 MAY 7, 2013