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r <br />r [," • • • • <br />Subject: Policy and Procedure of Incentives <br />Purpose: To establish guidelines of Incentives and its Issuance. Incentives are given as a <br />reward for participants who attain performance outcomes and /or key benchmarks <br />toward those outcomes (including but not limited to attainment of employment skills <br />and goals, mastering competency levels, etc.) Please see attached Chart. <br />Policy and Procedures: <br />1. Incentives are not entitlements and shall be approved by the Program Manager and /or <br />Program Director for a given participant on the basis of completion of goals. <br />2. Incentives are given as a reward for participants who attain performance outcomes <br />and /or key benchmarks toward those outcomes (including but not limited to attainment of <br />employment skills and goals, mastering competency levels, participating in unpaid career <br />exploration activities, completion of series workshops, etc) Please see attached Chart. <br />3. Encourage youth to enroll and remain in activities throughout program duration, <br />including the 12 -month minimum post -exit follow up phase; and <br />4. Provide an incentive for youth to take an active role in their community by engaging them <br />in leadership and community services projects, including, but not Limited to participation in <br />the Youth Council. Incentives are given to the participant and documented on Incentive <br />Log located in participants file. Program Manager and /or Program Director must review <br />updated ISP and the history of previously requested services before approval of new <br />incentive request. <br />5. All incentive details must be specified in the participant's WIA Incentive Log, including how <br />much was expended, the funding source used and the participant's acknowledgement of <br />receipt. All incentive payments must be relevant to the results of the objective assessment of <br />each participant's ISP. <br />6. Participant records (ISP /Case Notes /Incentive Log) and financial records pertaining to <br />incentive financial management standards in WIA including enough information to provide <br />a comparison of actual expenditures with the budgeted amounts and support for <br />accounting records to ensure proper charging of costs and cost allocation. <br />7. Program Manager /Director may only approve the types of incentives and the dollar limits <br />as described on the Incentive Matrix. <br />1pdated: 1/ 18/13 <br />12.900 garden grove blvd, suite 214a I garden grove, california 92843 1 phone: 714.636.9095 1 fax: 714.636.8828 1 www.ocapico.org <br />orange county asian and pacific�islonnder community alliance <br />2 -60rar <br />