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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />CLERK OF COUNCIL USE ONLY: <br />JUNE 3, 2013 <br />TITLE: <br />AGREEMENT WITH ACIRE, INC., FOR <br />SECURE BIKE PARKING FACILITIES <br />PROJECT 13-6791 <br />CI ANAGER <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on 1s` Reading <br />? Ordinance on 2nd Reading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />RECOMMENDED ACTION <br />Authorize the City Manager and Clerk of the Council to execute an agreement with Acire, Inc., <br />subject to nonsubstantive changes approved by the City Manager and City Attorney, to provide <br />design-build services for construction of secure bike parking facilities for the not-to-exceed <br />amount of $200,622. <br />2. Approve a Cost Analysis for a total estimated project delivery cost of $234,275. <br />DISCUSSION <br />On June 21, 2010, the City Council authorized a project funding application for the Secure Bike <br />Parking Facilities Project through the Federal Transportation Enhancement Program administered <br />by the Orange County Transportation Authority (OCTA). On December 16, 2011, OCTA allocated <br />$164,250 of Federal Transit Administration Section 5307 funds for this project which will provide <br />facilities for commuters to securely lock up and safely access their bicycles in the Civic Center and <br />Downtown areas. On December 3, 2012, the City Council approved a Cooperative Work <br />Agreement with OCTA to proceed with the project. <br />A Request for Proposals (RFP) was posted on the City website for a period of 15 days. One <br />proposal was submitted and evaluated by the Public Works Agency. Review criteria included <br />qualifications of the firm and the project team, capacity to perform the required work, review of <br />similar installations, references, and responsiveness to the RFP. Following the proposal review, <br />the fee schedule was examined and found to be under the project estimate. As a result, staff is <br />recommending that the firm of Acire, Inc., be retained for the required services in the not-to-exceed <br />amount of $200,622. The agreement will include a service component for maintenance, repair, <br />and management of facilities for a period of one year, with option for five one-year renewals. <br />25H-1