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REQUEST FOR <br />COUNCIL ACTION <br />CITY COUNCIL MEETING DATE: <br />JUNE 3, 2013 <br />TITLE: <br />CONTRACT AWARD TO DELL <br />CORP FOR COMPUTERS <br />AND SERVER EQUIPMENT <br />(SPEC. NO. 13-028) <br />MANAGER <br />RECOMMENDED ACTION <br />CLERK OF COUNCIL USE ONLY: <br />APPROVED <br />? As Recommended <br />? As Amended <br />? Ordinance on ls'Reading <br />? Ordinance on 2ndReading <br />? Implementing Resolution <br />? Set Public Hearing For_ <br />CONTINUED TO <br />FILE NUMBER <br />Award a contract to Dell Computer Corporation for the purchase of computers and server <br />equipment for the Public Works Agency, the Planning & Building Agency and the Parks, <br />Recreation and Community Services Agency, in an amount not to exceed $104,000. <br />DISCUSSION <br />The City of Santa Ana operates and maintains over 1,800 computers throughout the <br />organization. Current hardware inventory is between four and ten years old and becoming <br />obsolete. In order to address this need, the Finance & Management Support Services Agency, <br />Application & Tech Support Division will be developing a needs assessment study over the next <br />two years to replace and upgrade computers and hardware throughout the City. <br />The Public Works Agency and Planning & Building Agency utilize 255 computers to carry out <br />daily operations. However both agencies have identified a total of 64 computers that are beyond <br />repair and as such will need to be replaced. In the PWA, most desktop computers are used by <br />engineers to create plans for City projects. In the PBA, desktops are used for permitting, <br />planning, and code enforcement-related activities. The purchase of new desktops, laptops, and <br />server equipment will be issued to the areas identified as having the greatest need to ensure <br />continued service to the public. <br />Additionally, this contract award includes seven computers for the Teen Space Center at the <br />City's Main Library managed by the Parks, Recreation and Community Services Agency <br />(PRCSA). These computers will be for public use and will be funded by the Library Service and <br />Technology Act (LSTA) Grant monies through the California State Library. <br />22D-1